Shared entranceEX-041
Record the caretaker's entrance-lighting note
- Source
- Caretaker handover
- Owner
- Unassigned
- Target
- Not set
- Discussion
- Needs triage
- Record
- Note attached
- Review
- Not started
Fictional sample · Illustrative data only
A shared building workboard, shown with the lights on.
This example shows how a residential block team could turn notes, messages and files into owned work with a visible review step.
The action thread
Every action keeps six facts close.
- Source
- Owner
- Target
- Discussion
- Record
- Review
New
2Captured and ready to triage.
Roof accessEX-042
Add the roof-access contractor quotation
- Source
- Email received
- Owner
- S. Morgan
- Target
- 12 August
- Discussion
- Quote received
- Record
- Quotation PDF
- Review
- Not started
Planned
1Agreed work with a next step.
Passenger liftEX-036
Arrange the next lift service visit
- Source
- Service reminder
- Owner
- A. Patel
- Target
- 21 August
- Discussion
- Visit dates proposed
- Record
- Visit brief
- Review
- After the visit
In progress
1Someone is moving the work on.
Ground-floor lobbyEX-029
Replace the damaged lobby noticeboard cover
- Source
- Resident report
- Owner
- D. Clarke
- Target
- 15 August
- Discussion
- Cover ordered
- Record
- Works order 024
- Review
- Photo requested
Waiting
2Blocked, with the reason visible.
Main entranceEX-027
Adjust the entrance-door closer
- Source
- Manager walk-round
- Owner
- L. Brown
- Target
- 22 August
- Discussion
- Waiting for Oak & Finch
- Record
- Quotation requested
- Review
- Waiting on supplier
Plant roomEX-031
Confirm the water-test log entry
- Source
- Monthly log
- Owner
- M. Evans
- Target
- 11 August
- Discussion
- Log wording queried
- Record
- Log page 14
- Review
- Question sent
Ready for review
1The record is ready for a person to check.
Bin storeEX-022
Check the updated bin-store access note
- Source
- Contractor update
- Owner
- A. Patel
- Target
- 9 August
- Discussion
- Owner says ready
- Record
- Completion photo
- Review
- R. Singh to review
Closed
1Reviewed and retained in the activity history.
Roof drainageEX-018
Archive the completed roof-gutter repair record
- Source
- Seasonal inspection
- Owner
- S. Morgan
- Target
- Completed 31 July
- Discussion
- Invoice and photos checked
- Record
- Invoice and photos
- Review
- R. Singh · closed after review